Which version of QuickBooks is best for your business?

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QuickBooks is one of the most important and powerful tools for running a business. It has evolved over the years to keep bookkeeping as simple as possible. It started as desktop software but is now online as QuickBooks Online. Both offer a variety of business tools to help your finances. One of the most frequently asked questions is what is good for the business.

QuickBooks is the most widely employed accounting software in the world. Each year, QuickBooks adds new features to the software to help companies with bookkeeping. For this reason, it’s important to keep track of what’s happening in the software and how it can help.

Businesses mostly prefer to use cloud hosting for Quickbooks Desktop when they need complex accounting which is provided by the Desktop version. Some businesses who already opted for the Online version earlier are also opting for QuickBooks Online to Desktop Conversion. Whereas, if the business wants flexibility and accessibility to work remotely from anywhere, they are going for Online Version of QuickBooks.

QuickBooks Online vs QuickBooks Desktop:

The two considerable differences between the two QuickBooks software are that Online QuickBooks is cloud-based and runs over the Internet. You ought to download QuickBooks Desktop and install it on your computer. The desktop version does not require the internet to access it, but it also means that you cannot access your account remotely. Unlike online, you can access your company’s file remotely with the help of Desktop as a Service from the comfort of your home with just an Internet connection.


The Security for both desktop and online is completely different. QuickBooks online security is taken care of by Intuit because it is on a cloud base. But for the QuickBooks desktop, is not protected by Intuit because it is downloaded and installed onto a desktop computer where it is the potential to be a slightly more protected, but you are accountable for taking those security measures to protect that data.


The major difference between this two software’s is the cost. For QuickBooks Online you can pay a monthly pricing structure. Wherewith QuickBooks Desktop you don’t have the choice for monthly subscriptions you have to buy a license that will be good for 3 years or you can pay a yearly subscription for the desktop version.

Numbers of the user:

QuickBooks Desktop depends on the number of user licenses you have it also depends on if you have a premier or pro desktop version. The premium version QuickBooks desktop only allows up to 5 users and the Pro version only allows 3 users. Then with QuickBooks online, it allows up to 25 users depending on the plan you choose.


The question as to whether you should use QuickBooks Desktop or QuickBooks online arises oftentimes. The response is that it depends on your business and needs. You should decide which software meets your needs and then use that software.

When it comes to choosing the right version of QuickBooks for your business, it’s often confusing. This is why it is recommended to go for an Intuit Authorized Hosting Provider like Apps4Rent who will also guide you on different versions of QuickBooks and will also help you with various migration services like IMAP Migration to Office 365. These providers will give you that space and have no harmful effects on your data or performance.

By Admin

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