8 Top Maintenance Management Practices To Incorporate In Facilities Management Software

Facilities Management

Facilities management can be hectic, tough, and challenging even for the most competent facility and building managers. Especially if you have to manage a large facility with various types of equipment, staff, and assets.

These days, one of the only ways to perfectly accomplish such a daunting task is through facilities management (FM) software. An FM software will usually simplify complex management tasks across the range of any stakeholder structure. And present data interactively and seamlessly.

However, with such technical strides in building management services, it’s still difficult to effectively manage large facilities. Or cover best practices that can enable a facilities manager to run safe, efficient, and compliant large facilities.

As such, we can improve FM effectiveness by incorporating top maintenance management practices in their operation methods and usage.

Let’s dive right in. here are the top 8 Maintenance management practices to incorporate in facilities management software.

1. Install Integrated Monitoring Device

A great deal of maintenance management is monitoring. Monitoring to prevent unwanted breakdowns, schedule service, and shutdowns, and generally lower downtime.

With integrated monitoring devices, shared and connected to FM software a facility manager can automate infrastructure and equipment monitoring. And get immediate alerts when systems fail.

Such a system will also allow all managers to see all monitoring data in real-time, improving the meantime to complete maintenance tasks. Whether offline or online, in facility grounds or off grounds.

The building manager will have a big picture knowledge of the state of building infrastructure, systems, and equipment.

2. Prioritise Facilities Management Tasks According To Category

One of the benefits of FM software is its digital presentation of management and maintenance tasks. To improve effectiveness, tasks can be prioritised according to category.

building management services can vary from, assessing the integrity of a building section to contracting external vendors for repairs. Whatever the case, prioritising according to a category will allow ample resource allocation according to complexity or simplicity at a go.

Performing critical tasks first in the building will greatly reduce resource downtime. Accordingly, the Facilities manager can assign tasks according to skill level, while maximising the life span of building infrastructure and equipment.

3. Implement Machine Learning That Leverages Bim Data

Predicting breakdowns, maintenance, and service is the next frontier of maintenance and facilities management. Building and asset data can be used to train a machine to diagnose faults quickly, predict failures and prevent shutdowns.

The addition of BIM data will aid in visualising a building and the easy location of the target asset in real-time. Incorporating such a feature in facilities management software will aid smooth maintenance frameworks. Improve the long-term integrity of building infrastructure and will facilitate a satisfactory building environment for both employees, clients, and guests.

4. Allow Planning, Scheduling, And Checklists Management

The best maintenance managers work with checklists, schedules that aid planning and execution. This set of interrelated tasks is responsible for creating a safe living and working environment on a day-to-day basis.

Checklists reduce errors and are a staple item when training and onboarding new staff. Scheduling helps maintenance managers stay ahead of each maintenance activity and everything rises and falls on the quality of their plans.

Incorporating checklists and scheduling in FM software will enable all facilities managers the opportunity to meet goals faster. It will increase productivity in building management services and improve the quality of work.

5. Empower Users With Real-Time Data

Information and real-time data drive better decisions. Maintenance managers work with maintenance engineers and supervisors to ensure information from every corner of the facility is transmitted in record time to make decisions.

FM software can take this a step further by providing aggregated data in real-time to the users. Data from monitoring devices, work orders, audits, repairs can be immediately made available to vendors, contractors, and all managers.

6. Continuous Improvement And Training

Facility managers live in a continuum. Sometimes, building infrastructure changes, equipment is replaced and personnel can reduce or increase.

When such changes occur, continuous improvement is a key management practice that leads to more effective operation and maintenance of a building.

Incorporating such practice into FM software in the form of training videos for managers and other key resource personnel–will create more valuable team members. They will be more likely to perform a complex task with higher chances of success.

Facilities managers can also set KPIs within the system so performance can be monitored and measured for better outcomes.

7. Resource Management And Inventory Control

Resource management and inventory control is a top management practice used to ensure resources and spare parts where necessary are available.

It is focused on having the ideal resource at the right place and at the right time to aid any form of maintenance, breakdowns, shutdowns, or service.

FM software that incorporates this practice provides facility managers with the access to study and control the flow of resources–off and on building grounds, reduce waste and reduce downtime.

They can communicate with warehouse managers through the system to distribute spare parts and materials in real-time. And can take an accurate view of available resources at all times.

8. Ensure Building Compliance

Effective building management companies require daily maintenance practices, caretaking, problem-solving, and human management. But it also requires a great deal of compliance to rules and regulations that dictate how numerous operations are carried out.

These laws dictate how projects are carried out and how the building is managed. The facilities manager needs to be aware of all of these and take direct orders from regulators. Sometimes it can become a lot for the facilities manager to keep track of.

FM software can provide these zoning laws as part of each task, for example, to guide and direct the facility managers in Parramatta. As tasks are scheduled into categories these categories will also have their accompanying regulations.

Once these Top maintenance management practices are incorporated in facilities management software–no matter how large the building is or how complex its infrastructure is. The facility manager will be able to cover all his duties effectively, in a safe, compliant, and efficient manner.

With little downtime, reduced waste, and lower costs incurred due to smarter FM software. Facility management would have moved one step forward towards, productive management and maintenance.

At CGS FM we offer commercial building management services and commercial facility management with the full range of top maintenance management practices. Call us on 1300 661 182 to get a quote for your property or to talk to one of our friendly members of staff.

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By Flavia Calina

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